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Students With Disabilities at Monroe County Community College



The Americans with Disabilities Act (1990), The American with Disabilities Amendments Act (2008) and Section 504 of the Rehabilitation Act of 1973 were designed to prevent discrimination against individuals with disabilities.

To comply with this legislation, the college has developed the following policy statement on nondiscrimination and sexual harassment.

The Community College District of Monroe County, Michigan, is an equal opportunity institution and complies with all Federal and State laws and regulations prohibiting discrimination and sexual harassment.

It is therefore the policy of the College that no qualified person participating in a college-sponsored program, service, or activity shall be discriminated against because of race, color, religion, national origin or ancestry, age, sex, marital status or disability. It is furthermore the policy of the College that any acts of discrimination or sexual harassment of students or employees will be considered as unacceptable and impermissible conduct. Such acts will not be condoned or tolerated by the College and it will take full measure to enforce appropriate action in the event there is a violation.

In an effort to provide and maintain a work and educational environment that is free of discrimination and harassment, the College has developed, in conjunction with this policy, procedures for requesting accommodations or filing complaints.

The College's Equal Opportunity Officer and Title IX and Section 504/ADA/ADAAA coordinator and Compliance Officer for discrimination and sexual harassment is Molly McCutchan, Director of Human Resources, Monroe County Community College, 1555 S. Raisinville Road, Monroe, Michigan 48161, phone (734) 384-4245.

Procedure for Requesting Accommodations

1. Under The American with Disability Act (1990), The American with Disabilities Amendments Act (2008) and Section 504 of the Rehabilitation Act of 1973, an individual with a disability includes any person who has a physical, learning, emotional, behavioral or mental impairment which substantially limits one or more major life activities.

2. At least 10 business days prior to the first class session, it is the responsibility of the student with a disability to schedule an appointment with a Learning Assistance Laboratory counselor/coordinator to begin the accommodation process. (Room C-218 of the Campbell learning Resources Center, Phone (734) 384-4167).

3. Before making an accommodation plan, it is the LAL's responsibility to gather all necessary information from the instructor/dean about the course, its content, physical conditions and testing policies. Instructors will then be notified by the LAL as to the specific accommodation(s) to be provided. If a special request is received after the course/semester begins, a decision regarding the type, and extent of the accommodation will be communicated to the instructor with implementation to follow within a reasonable amount of time. It is the responsibility of the student to meet with the instructor to further discuss the accommodation. (Testing accommodations are made on a test-by-test basis and require at least one week notice for special arrangements to be made.)

4. Within 30 calendar day of the accommodation request or by the first meeting of class, whichever comes first, appropriate documentation which substantiates any accommodation request must be provided to the Learning Assistance Lab. If it is not received within this time frame, any future accommodations may be in jeopardy.

5. A student who receives an accommodation must:

A. Notify or leave a message with the counselor when he/she will not be in class. (Non-credit students must notify or leave a message with Lifelong Learning Office (734-384-4127).

B. Use the same procedure to notify the LAL if he/she has difficulty with any accommodations (note taker, scribe, interpreter, etc.).

C. (Credit Students Only) Keep in regular contact with the Learning Assistance Lab (734-384-4167).

6. No charge will be made to the student, although cooperative arrangements with third party agencies ( i.e. Michigan Rehabilitation Services, Commission for Blind, etc) will be considered.

7. Any loaned equipment or materials must be returned to the LAL within 7 working days after termination of services. Failure to return will result in a financial hold on student records.

8. Accommodations are made on a case-by-case basis each semester. A credit student must complete paperwork to reactivate his/her file each semester (or for non-credit students each time they register for a class) to continue to receive any accommodations.


GUIDELINES FOR ACCEPTABLE DOCUMENTATION (adapted from Association on Higher Education and Disability, AHEAD guidelines 1998)

Proper documentation provides not only a legal basis for making reasonable accommodations, it is also used by the LAL staff to determine the nature, scope, extent and implications for college success.

1. Professionals conducting assessments, providing diagnosis or making recommendations must be qualified to do so. The name, title and professional credentials must be clearly stated on the documentation.

2. In order to address the student's current level of functioning or need for accommodations, it is important to provide the most recent documentation. When possible, documentation should be no older than five years, preferably three years. Exceptions to this rule can be made by the LAL counselor on a case-by-case basis.

3. Documentation should validate the need for services based on a student's current level of functioning. The IEP (Individual Education Plan) and transition plan from high school are insufficient sources of documentation but should be included with the comprehensive assessment battery, usually completed by a psychologist or medical doctor. The documentation must be clear that a particular disability is present and should not rely upon any one test. For a learning or behavioral disability, the following domains should be addressed, aptitude, academic achievement, information processing specific diagnosis, test scores and clinical summary.

4. If recommendations are included in the documentation they will be considered together with the total assessment the specific program and classes involved and information provided by the student during the interview. A prior use of an accommodation does not, in and of itself, warrant the automatic provision of the same or similar accommodation.

5. Student confidentiality will be observed and no documentation will be released without the student's written consent.


The following procedure provides for a prompt and equitable resolution of a complaint alleging a violation of the ADA/ADAAA or Section 504 of the Rehabilitation Act of 1973.

1. Any person participating in a Monroe County Community College sponsored program, service or activity, who believes his or her rights have been violated under the ADA/ADAAA or Section 504 should begin the process within 10 business days by making an appointment with the Coordinator of the Learning Assistance Laboratory (734-384-4167) to discuss the situation.

2. If the issue cannot be resolved, the student will be directed to make an appointment with the Director of Learning Resources (734-384-4244) to further discuss the issue. This appointment must be made within 10 business days from the meeting with the Coordinator of the Learning Assistance Laboratory. After meeting, if the student wishes to take the matter forward, the Director will give the student a complaint form to complete and return (within 10 business days of the meeting) to the ADA/ADAAA Compliance Officer, located in the Administration Building, Room A125. The complaint must be in writing and include the complainant's name and address. It must also describe the alleged discriminatory action in sufficient detail regarding the nature and date of the complaint and any corrective actions requested. The complaint shall be signed by the person filing the complaint.

3. INVESTIGATION & RESOLUTION - Upon receipt of the complaint the ADA/ADAAA compliance officer will conduct an investigation. All parties related to the complaint will be afforded the opportunity to submit evidence (including statements from witnesses) relevant to the complaint. The investigation will be completed within 10 business days and a resolution will be issued by the ADA/ADAAA compliance officer. A COPY of the resolution will be forwarded to the complainant.

4. APPEAL- The complainant may request a reconsideration of the case (an appeal) in instances where he or she is dissatisfied with the resolution. The written request for consideration should be filed in the President's office within 5 business days of receipt of the resolution. The president will review the request and issue a final resolution within 10 business days.