Withdrawal from Classes

Withdrawal from Classes:  Return to Title IV Policy for Financial Aid

Students who either “officially” or “unofficially” withdraw from all classes during the term, depending upon when the withdrawal occurs, may be refunded all or a portion of their tuition and fee charges.  If the student is a financial aid recipient, Monroe County Community College, as well as the student, may be required to return to the federal government all or a portion of the aid that had been disbursed and/or applied to the student’s account.

An “official” withdrawal is when a student formally drops all of their classes for a given term.  This is generally done by the student using WebPal.  An “unofficial” withdrawal is when a student is enrolled in at least one class, for a given term, which he/she does not formally drop (as indicated in the previous two sentences) and the student does not successfully complete any of the classes in which he/she is enrolled for that term with a grade of “A, B, C, D, or H.”

Return to Title IV (Federal) Policy

If the student withdraws from school, “officially” or “unofficially,” before the term is completed and the student was the recipient of Title IV financial aid funding, Federal Return to Title IV Regulations require the Financial Aid Office to calculate both the amount of earned and unearned aid for the period of withdrawal.  If the student received more assistance than he/she “earned” by only attending a portion of the term, the excess funds must be returned by the College and/or the student to the federal government.

The federal formula requires a return of Title IV financial aid if the student received federal financial aid assistance in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Stafford Direct Loans or Parent Loan for Undergraduate Students, and the student withdrew before completing more than 60% of the enrollment period.  To determine the amount of aid the student has earned up to the time of withdrawal, divide the number of calendar days the student attended classes by the number of calendar days in the enrollment period. Scheduled breaks of 5 days or more are excluded.  The percentage derived is then multiplied by the total federal funds that were disbursed (applied to the student’s account and/or refunded) or that could have been disbursed for the enrollment period.  This calculation determines the amount of aid earned by the student which he/she may keep.  The unearned amount (total aid disbursed or that could have been disbursed less the earned amount) must be returned to the federal government by MCCC or the student.  The unearned aid must be returned in the following order:

Unsubsidized Stafford Direct Loan
Subsidized Stafford Direct Loan
Parent Loan for Undergraduate Students
Pell Grants
Supplemental Educational Opportunity Grant
Other Federal assistance

  • Michigan Competitive Scholarship funds which must be returned when a student withdraws from all classes are calculated based on a separate return formula provided by the Michigan Office of Scholarships and Grants.
  • Loan funds disbursed in excess of eligibility are repayable/due based on the terms and conditions outlined in the promissory note.  Most Direct Loan borrowers will enter repayment 6 months after withdrawal, unless they re-enroll on a half-time basis before the end of the 6-month grace period.

If for some reason outside of the student’s control, the student is unable to remain enrolled and in attendance, the student should seek the advice of the Financial Aid Office BEFORE withdrawing or stopping attendance in class to find out how this will affect his/her financial aid package.

Effective July 1, 2011, federal regulations governing the Return to Title IV (Federal) Aid Policy have changed with regard to students who enrolled only in “modular” classes (e.g. – classes meeting less than 16-weeks in length at MCCC) during a specific award period (e.g. – Fall, Winter, or Spring/Summer).  At MCCC, this includes any class meeting less than 16-weeks in duration during the Fall and Winter semesters, and all Spring and Summer semester classes.

Based on these new regulations, when a student is enrolled only in modular classes, a Return to Title IV Aid calculation must be performed whenever a student withdraws (officially or unofficially) from all classes which are meeting at that time, regardless of whether or not the student has already passed/completed a class in an earlier module within the award period or if they are enrolled in a class which has not yet begun within the award period.  Such a calculation can only be avoided if the student is enrolled in a class which has not yet begun within the award period and the student provides written notification to the Financial Aid Office of his/her intention to remain enrolled in that class and to attend that class.

Example 1:

During the Fall 2012 semester, a student is enrolled in one first 8-week class and one second 8-week class, but is not enrolled in any other classes.  If the student drops the first 8-week class during the third week of the award period, a Return to Title IV Aid calculation must be performed within 30 days, even though the student is registered for a second 8-week class, beginning in the ninth week of the award period.  This calculation can only be avoided if the student provides written notification to the Financial Aid Office of their intention to remain enrolled in the second 8-week class and to attend that class.

Example 2:

During the Fall 2012 semester, a student is enrolled in one first 8-week class and one second 8-week class, but is not enrolled in any other classes.  If the student passes/completes the first 8-week class and earns a grade of “A” and then the student drops the second 8-week class after its scheduled start date (at the beginning of the ninth week of the award period), a Return to Title IV Aid calculation must be performed within 30 days, even though the student passed/completed the first 8-week class.

*IMPORTANT* 

Students who receive financial aid should always contact the Financial Aid Office prior to withdrawing from classes.

 

 

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